TALENT ACQUISITION MODULE
The Hiring Journey, Reimagined
From First Request to First Day All in One Place
Manage every step of hiring without switching tools, losing context, or missing a beat. Every stage is connected, trackable, and configurable to fit your workflow.
Step 01
Job Requisition
Structured requests with role details, budget, and justification.
Step:
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Step 1
Job Requisition
Structured requests with role details, budget, and justification.
Step 2
Approval Workflow
Route requests to the right approvers automatically. Track status in real time.
Step 3
Job Published
Share job openings across career pages in seconds.
Step 4
Applications
All candidates in one place. Parsed, tagged, and ready to review.
Step 5
Screening
AI-assisted scoring surfaces strongest candidates so you focus where it matters.
Step 6
Shortlisted
Rank and compare profiles. Notify candidates when they move forward.
Step 7
Pipeline
Move candidates through structured pipeline stages from first review to completion.
Step 8
Interview & Evaluation
Make hiring decisions based on structured feedback rather than intuition.
Step 9
Offer
Generate, send, and track offer letters through an approval workflow.
Step 10
Pre-Hiring
Manage pre-hiring tasks and document tracking before the employee’s first day.
Step 11
Onboarding
Seamless handoff to onboarding. No data re-entry, no dropped tasks.
APPLICANT PORTAL
Kayan Hunt, where great applicants find great roles.
A fully standalone branded applicant portal giving applicants complete visibility from application to offer acceptance.
Registered Profiles
Applicants create an account, keeping a persistent profile and full application history across multiple roles.
Smart CV Parsing
Upload a CV and all sections - education, experience, skills, certifications - are extracted and populated automatically.
Application Tracking
Applicants can track their application progress, review and sign offers directly through the portal, and complete any required information or forms at specific stages of the hiring process.
Custom Questionnaires
Recruiters assign tailored questionnaires with pre-set ideal answers to surface the best-fit applicants during screening.
Direct Communication
Facilitate ongoing candidate, recruiter communication during recruitment through structured email templates and mass outreach capabilities.
Digital Offer Acceptance
Applicants receive, review, and accept or reject offers through Kayan Hunt, with the option to upload their signed document.
RECRUITMENT PIPELINE
A dynamic Kanban, built around your process
Each job post comes with a customizable pipeline, allowing you to drag and drop applicants across stages and monitor progress instantly.
ARTIFICIAL INTELLIGENCE
AI Built Into Every Step of Recruitment
AI-powered platform that accelerates hiring while maintaining full human oversight at every stage.
Human-in-the-loop governance
AI assists throughout the recruitment process by supporting screening, matching, and hiring workflows, while every recommendation remains fully reviewable and editable by your hiring team before any decision is made.
AI CV Parsing
Automatically extracts applicant data from uploaded CVs with high accuracy, including personal information, experience, education, skills, and certifications.
Intelligent CV Matching
Instantly evaluates how well each applicant aligns with a job role based on skills, experience, and qualifications, while recruiters make the final hiring decision.
AI Job Description Generator
Generates structured job descriptions from your position library or during job creation. Fully editable before publishing.
Interview Template Generator
Generates tailored HR and technical interview question sets based on role requirements, ensuring consistent and fair evaluation.
INTELLIGENT CV MATCHING
Intelligent CV Matching
Every applicant receives a composite match score calculated across three dimensions: AI CV analysis, applicant conditions, and questionnaire responses. Recruiters sort by best match, drill into the full breakdown per candidate, and can trigger an AI Re-Match at any time, without ever losing human oversight.
Application Screening • Sort by Best Match
Composite score — AI CV + Conditions + Questionnaire
Composite score — AI CV + Conditions + Questionnaire
Color-coded bars — red / orange / green by range
AI Re-Match on demand from candidate menu
Scores inform — never auto-reject
JOB DESCRIPTION GENERATOR
AI-Generated Job Descriptions
Writing job descriptions shouldn't slow down your hiring. Get a thoughtfully structured, professional post generated instantly, and fine-tune it through natural conversation until it's ready to publish.
STEP 2 OF 4 - JOB POST CREATION WIZARD
AI PANEL SLIDES IN (RICH JD OUTPUT WITH CHAT, LANGUAGE & REGENERATE)
Embedded in the job post creation wizard
English • Arabic
Rich structured output — responsibilities, requirements & more
Chat with AI to refine before accepting
One click to populate the editor
EMAIL TEMPLATE GENERATOR
AI-Generated Email Templates
Generate ready-to-send recruitment emails in seconds. Pick a template type, set your tone and language, and Kayan AI drafts a professional email, fully editable, with dynamic applicant data baked in.
PICK A TEMPLATE TYPE & CONFIGURE
AI-GENERATED OUTPUT — EDITABLE WITH DYNAMIC FIELDS
3 tone options
English • Arabic
Standard or detailed length
Regenerate and refine through chat
Dynamic field mapping
Always fully editable before sending
Job Publishing
Reach Talent Everywhere, Online and Offline
Every job post gets a unique QR code for offline distribution. Perfect for career fairs, print, and campus events.
Key Features
- Internal portal, and public external job link.
- Social Media Posting to LinkedIn, X , and Meta.
- Auto-generated QR code per job post, scannable and shareable.
- AI-generated job descriptions from the position library.
QR Code per Job Post
Each post gets a unique scannable code for print, banners, events, and social stories.
Shared Via:
Talent Pool
Never Lose a Great Candidate
KayanHR retains every candidate in structured pools, reducing future time-to-hire and sourcing costs by tapping warm talent you already know.
Searchable & filterable across all pools
Filter by skill, experience, role, AI match score, and prior interaction history, quickly surfacing the right candidate for any new opening.
Spontaneous Pool
Capture talented individuals who express interest proactively, even when no specific role is open. When the right position appears, warm candidates are already waiting.
Proactive Sourcing
Talent Pool
Retain promising candidates who were not selected for previous roles and keep them ready for future opportunities .
Nurture & Re-engage
Job Post Pool
Keep every applicant connected to a job opening in a structured pipeline pool, whether accepted, rejected, or still under review,for easier future tracking and reuse.
Job Pipeline Pool
All Applicants Pool
Retain every candidate who has ever applied in a searchable pool, allowing rejected applicants from past roles to resurface for future openings so no strong profile is ever truly lost.
Rejected Candidates Retained
INTERVIEW MANAGEMENT
Structured Interviews, Scheduling to Feedback
Configure multiple interview rounds with internal employees or managers as interviewers. Every round is scheduled, communicated, and formally evaluated within KayanHR.
- Multiple configurable rounds: HR, technical, panel, final
- Internal employees and managers assignable as interviewers
- Candidates notified via email or Kayan Hunt portal
- Structured assessments completed after each interview
- Native integration with Zoom, Google Meet, and Microsoft Teams
Zoom 
Google Meet 
Teams 
OFFER MANAGEMENT
Structured Offers. Faster Approvals. Better Hires.
Generate professional offers using a dynamic document builder, route them through internal approval, and deliver them via Kayan Hunt. No PDF attachments, no email chains.
- 1
Offer Builder
Dynamic document builder with automatic field mapping, pulling job and candidate data into the template.
- 2
Internal Approval
Routed through a configured workflow committee for approval before reaching the candidate.
- 3
Delivered via Kayan Hunt
Approved offer delivered directly to the candidate's Kayan Hunt portal account.
- 4
Candidate Decision
Candidate accepts or rejects through the portal. Accepted offers allow signed document upload.
- 5
Auto Employee Profile
Acceptance triggers automatic profile creation in the People module. Zero manual re-entry.
PRE-HIRING CHECKLIST
Everything Ready Before Day One
A fully configurable pre-hiring process delivered through Kayan Hunt. Applicants complete everything from one portal, and all data flows automatically into their employee profile on hire.
Applicant Journey — via Kayan Hunt
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Automated Notification
Upon checklist assignment, the applicant instantly receives an email and Kayan Hunt portal notification.
Action Required — Pre-Hiring
Complete your checklist for HR - KayanHR
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Fill Custom Forms
Applicant completes dynamically-built forms collecting personal, residential, and pre-defined information (name, national ID, bank, gender, etc.).
First · Second · Family Name
National & Passport No.
Gender · Bank selection
Any custom field by HR
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Add Family Information
Applicant adds spouses, children, and relatives, supporting relocation assistance, visa processing, benefits enrollment, and work permit requirements.
Spouses
Children
Relatives
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Upload Required Documents
Applicant uploads documents marked as required or optional by HR; national ID, passport, driving license, and any other configured document type.
National ID
RequiredPassport
RequiredDriving License
Optional -
Auto-Transfer to Employee Profile (On Hire)
All submitted data, including forms, family information, and documents, automatically populates the employee profile upon hiring, with zero manual entry.
Applicant data
Employee profile
Fully configurable
Real-time progress tracking
Zero manual re-entry on hire
TEAM MANAGEMENT
Assign the Right Recruiter to Every Job
Distribute recruitment tasks across your team effortlessly, with a dedicated dashboard for each recruiter to manage their pipeline from the first application through to the final offer.
Recruitment Manager
Oversees all active job requisitions and postings. Assigns recruiters to roles and delegates applicant-level responsibilities across the recruitment team.
Recruiter
Assigned to specific requisitions. Manages the recruitment pipeline, conducts screening, schedules interviews, and handles candidate communication a period.
Reference Check Handler
Assigned at applicants level to conduct reference checks, with full access to candidate profiles and communication history relevant to the evaluation process.
Onboarding Coordinator
Assigned to accepted applicants to manage pre-hiring checklist completion and coordinate the People module handoff.
TEAM ASSIGNMENT BOARD
